What is ArtStack?
ArtStack is an all‑in‑one platform for studios, festivals and arts organizations.
ArtStack replaces the spreadsheets and disconnected tools you rely on with a streamlined system that saves time and money so you can focus on supporting artists.
We do this with a combination of features that help you manage, showcase, and engage your community. These features can be used in tandem or individually, to do things like showcase your community with a public directory, create and host simple or complex events, festivals, classes and workshops, take submissions for opportunities and evaluate them.
Organizations use ArtStack to:
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- Sell classes and workshops
- Manage students in studio database
- Showcase their residents and instructors with a public directory
- Take submissions for residencies
Pottery Studio
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- Create custom application form to take artist submissions
- Invite team to evaluate submissions
- Create a custom schedule from the approved submissions
- Sell tickets and offer VIP experiences
- Manage festival sponsors and their deliverables
- Create a public festival schedule
Music Festival
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- Host a list of opportunities for artists in their community
- Create a public directory of artists, venues, volunteers, sponsors in their community
- Automate data collection and reporting
- Present professionally to stakeholders
- Schedule and showcase events, art walks
Local Arts Council
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- Sell multi week camp sessions with different pricing
- Offer early-bird discounts and sibling pricing
- Manage waitlist by priority or manual placement
- Manage intake process with custom forms
Kids Art Camp
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- Accept casting calls and submissions
- Produce rehearsal schedules
- Sell tickets to performances and season tickets
- Showcase their actors and tie them to specific events
Theater Groups and Performing Arts
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- Run art competitions
- Judge and evaluate submissions
- Applicant dashboards and automatic status updates
- Showcase winners
Competition and Award Organizations
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- Manage entries for films and take payments
- Judge and evaluate submissions
- Applicant dashboards and automatic status updates
- Showcase winners
Mural Project
Features
Whether you are a non-profit, small business or creative organization, ArtStack is built to support you.
Directory and Database
The Database is your back-end for storing and managing member data. It gives you instant access to all your individuals, partners, and locations. Best part, it’s driven by your members so it’s hands off for you. The Directory is your front-end for showcasing your community. It can be configured to highlight different parts of your community based on your needs.
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Public directory that shows your community
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Private database for storing and managing member data
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Artist maintained profiles, no more back and forth getting content
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Option to embed directory on your website
Events and Registrations
Whether you’re hosting a festival, workshop, or concert, ArtStack makes it easy to manage your community’s events and registrations. Sell tickets, add-ons, and RSVPs. Keep track of who’s attending and fill empty seats or capacity.
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QR codes generated for redemption
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App for scanning and verifying tickets
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Set custom service fee
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Manually add registrations for guest list
Submissions and Forms
Build tailored application forms and collect all the information you need to make informed decisions. Whether you’re looking for talent, requirements for signups, or applications, ArtStack makes it easy to manage with custom forms.
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Accept unlimited applications
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Custom application forms
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Automatically notify applicants of standing
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Collect fees
Evaluations and Reviews
Create a seamless experience for your applicants and judges. Build tailored application forms and collect all the information you need to make informed decisions on talent. Evaluate and score submissions on pass/fail, ranked, or custom criteria.
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Collaborate with team members to evaluate and jury submissions in real time
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Review with multiple rounds
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Custom voting criteria
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Judging and applicant portals
Scheduling
No more moving submission data to spreadsheets. With our drag-and-drop schedule builder you can build schedules as complex as your event. Unlimited locations, vendors and performers allow you to quickly turn your applicants into a fully formed schedule.
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Status tracking, automatic conflict checking
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Make live change on the fly and notify all your teams
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Publish schedule for attendees
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Create powerful production, staffing and volunteer flexible schedules
Sponsor Recognition and Management
Shine a spotlight on your sponsors on the front-end and manage expectations on the back end. Each festival sponsor has its own project to manage deliverables, communicate between team members, track communications.
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Showcase sponsor logos on festival schedule and tickets based on sponsor levels
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Track deliverables and check tasks off along the way
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Assign sponsor manager so nothing is missed
Memberships
Require members to sign up for a membership to access certain content or events. Create custom membership tiers and manage access to different levels of content.
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Centralized membership management and database
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Process subscriptions, renewals, and payments
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Gather feedback and measure community impact for reports
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Member profiles sync automatically across the site
Organization Insights
Create custom surveys for festival attendees. Each festival sponosor has it's own project to manage deliverables, communicate between team members, track communications.
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Create custom surveys for festival attendees
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Track attendee responses and see who has completed the survey
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Assign sponsor manager so nothing is missed
Toggle to see how your community is connected for each example
A whole view of your community
In ArtStack your community is a combination of your individuals, locations, partners and members. No matter the size of your organization, ArtStack is built to support you.
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Individuals
These are artists, bands, actors, dancers, writers, performers, the core of your community.
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Locations
Locations are where your community meets. This could be venues, studios, galleries, coffee shops, etc. Depending on your organization, you may have one or many locations.
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Partners
Partners are the organizations that support and facilitate your community. This could be businesses, teachers, sponsors, collaborators, etc.
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Members
Members are the people that are part of your community. This could be students, event attendees, patrons, donors, etc.
Quick questions
Can’t find the answer you’re looking for? Send us a message here and we'll get back to you as soon as possible.
- What's the deal with the waitlist?
- We’re opening access to a limited number of organizations. Secure founder pricing (up to 50% off) and be among the first to try ArtStack when we launch in fall of 2025.
- What types of organizations work best with ArtStack?
- ArtStack is designed for organizations that sell classes and tickets, take calls for artists, evaluate candidates, and host events with complex schedules, or need to showcase their community. This makes it perfect for festivals, art studios and camps, dance and theater companies, and cities and municipalities.
- How long does it take to get set up on ArtStack?
- Once invited you can get started right away. Our onboarding process will help you set up your community framework and to build intake and application forms for artists. We can help you migrate your community or send them an easy link to join. They’ll maintain their own data so it’s hands off for you.
- Can I import data from my previous management system?
- Yes! We can help migrate your historical data and community. Our support team will work with you to ensure a smooth transition.
- Is there a limit to how many applications I can receive?
- No, ArtStack accepts unlimited applications across all pricing tiers. You can handle everything from small intake forms for camps and classes to major events with thousands of submissions.
- How does the evaluation process work with multiple judges?
- Our collaborative evaluation system allows multiple judges to review applications independently. You can set up multiple review rounds, assign specific judges to different categories, and use various scoring methods (pass/fail, ranked scoring, or custom criteria).
- What happens if I need to make last-minute schedule changes?
- Our platform is built for flexibility. You can make live changes to your schedule and have them reflect instantly to attendees and your team. You can send automatic notifications to relevant team members, performers, and vendors instantly. The system checks for conflicts and helps you resolve scheduling issues quickly.
About ArtStack
The tool we wish we had
ArtStack was born from the frustration of managing non-profit arts communities and events with a patchwork of spreadsheets, email chains, and disconnected software that wasn’t designed for the unique challenges faced in the arts.
With years of experience working with artists, venues, and festivals we knew there had to be a better way to handle the complexities and nuances of artistic communities day-to-day operations so we built the solution we wished existed.
ArtStack is a single platform where art organizers can easily manage their entire community in one place. Where submissions and calls don’t have to live in a spreadsheet and instead can easily be evaluated and turned into artist profiles to showcase through a schedule, directory, or attached to an event.
We’ve included an affordable way to sell tickets and registrations because we believe the money should stay with the people working so hard to fund their programs.
Our mission is to give organizations in the arts the tools they need to focus on what matters most - creating unforgettable experiences for artists and attendees.
Pricing
Join the waitlist to lock in discounted pricing at launch
Starter
Perfect for small studios, community festivals, and non-profits
- Membership Database (350)
- Directory (Included)
- Submissions and Custom Forms (1)
- Jurying and Evaluations (1)
- Events and Registration (Unlimited) ($1.50 per transaction + processing fees)
- Sponsor Recognition and Management (Included)
- Organization Insights (Included)
- Community Space (Included)
- Groups and Segments (Included)
- Online/email support (Available)
- 1:1 onboarding (Available)
- Data migration (While spots remain)
Professional
Perfect for most organizations
- Membership Database (2500)
- Directory (Included)
- Submissions and Custom Forms (15)
- Jurying and Evaluations (15)
- Events and Registration (Unlimited) ($1.00 per transaction + processing fees)
- Scheduling Tool (Included)
- Sponsor Recognition and Management (Included)
- Organization Insights (Included)
- Community Space (Included)
- Groups and Segments (Included)
- Online/email support (Available)
- Quarterly workshops (Available)
- Phone support (Available)
- 1:1 onboarding (Available)
- Data migration (While spots remain)
Custom
For large festivals, cities and organizations with complex and custom needs
Starting at
- Membership Database (Unlimited)
- Directory (Included)
- Submissions and Custom Forms (Unlimited)
- Jurying and Evaluations (Unlimited)
- Events and Registration (Unlimited) (Contact for pricing)
- Scheduling Tool (Included)
- Sponsor Recognition and Management (Included)
- Organization Insights (Included)
- Community Space (Included)
- Groups and Segments (Included)
- Custom Reporting (Available)
- Custom Theme (Available)
- Custom Integrations (Available)
- Online/email support (Available)
- After hours (Available)
- Quarterly workshops (Available)
- Phone support (Available)
- 1:1 onboarding (Available)
- Data migration (Available)